Privacy policy and Terms of Use

Status: 17.08.2020

With this document "Privacy Policy and Terms of Use" we would like to inform you which data is collected when using the website https://cih-moodle.med.lmu.de/, how this data is processed and what you can do yourself to better protect your data if necessary.

If you have any questions of any kind, you can contact our data protection officer at any time (Pettenkoferstraße 8, D-8o336 Munich, datenschutz@med.uni-muenchen.de, Tel.: oo49 89 44oo 58454, Fax: oo49 89 44oo 55192).

1) Validity of the document “Data Protection and Terms of Use”

This document applies to the use of the https://cih-moodle.med.lmu.de/ website and participation in all online courses on this website.

2) Responsibility

The Center for International Health at Ludwig-Maximilians-Universität München (CIHLMU) is responsible for the website and courses.

3) Legal basis

For the CIHLMU, the EU Data Protection Basic Regulation (DS-GVO) as well as the Bavarian Data Protection Act apply. The technical operation of this website is provided by the company Soon-Systems ( https://soon-systems.de/). Accordingly, we have concluded a contract with Soon-Systems for order processing according to DS-GVO.

4) General information on the processing of personal data

What are personal data?

Personal data is any information relating to an identified or identifiable natural person. The decisive factor is whether a personal reference can be established through the collected data. This includes information such as your name, address, telephone number, e-mail address. Information that is not directly associated with your real identity - such as favourite websites or number of users of a site - is not personal data.

We process your personal data in compliance with the data protection laws of the Federal Republic of Germany and the data protection regulations of the European Union. The data will only be processed and evaluated within the scope of this e-learning offer. Under no circumstances will we pass on your personal data to third parties.

5) Data collection and storage

When visiting the website

The following data is stored in the server log files by the website operator:

  • Browser type and browser version

  • Operating system used

  • Referrer URL

  • Host name of the accessing computer

  • Time of the server request

This data cannot be assigned to specific persons. The collection of this data serves, for example, to detect attacks on the server. The log files are automatically deleted after 180 days.

When participating in online courses

The online course is managed in the Moodle system version 3.8. The collected data will be collected electronically via secure internet connections, based on a digital certificate and using the SSL communication protocol, and stored on a server of ScanPlus ( https://www.scanplus.de/) provided by Soon-Systems.

  • We use your personal data to enable you to use the internet services of the platform, which require registration.

  • Furthermore, you can receive information or hints via your e-mail address, which have a thematic reference to the online courses you have attended.

In general, your data is not visible to non-users of the platform.

If you call up a CASUS learning case from the learning platform (currently offered in individual courses), you agree that your first name, surname and e-mail address are transferred to https://www.casus.eu or https://lmu.casus.net/ and processed there for the intended purpose. The data protection declaration of the provider CASUS applies.

If you create a Zoom meeting (video conference) or call up a Zoom meeting from the learning platform, you agree that your first name, surname and e-mail address are transferred to https://zoom.us/ and processed there for the intended purpose. The terms of use, data usage instructions and data protection information for the use of Zoom, which you can find under this link, apply and which you agree to.

6) Deletion of your personal data

Stored personal data will be deleted if you revoke your consent to storage, if knowledge of the data is no longer required to fulfil the purpose for which it was stored or if storage is not permitted for other legal reasons. Data for accounting and bookkeeping purposes are not affected by a request for deletion.

7) Security measures

We have taken extensive precautions to protect the security of your data as a user of the online course. In all areas of the platform where personal data is processed, we use the industry standard SSL (Secure Sockets Layer) to encrypt this data. Our EDP systems are protected against data loss and data misuse in accordance with the current state of the art.

Only registered users can work on the platform. Communication with the learning management system takes place during registration via an encrypted and authenticated connection. The course rooms themselves are protected against indexing by search engines. A daily backup is created for any necessary restoration of the system; the backups are kept for 5 days.

Access to personal data

In order to access the platforms on which the data can be retrieved, individual access data are required, which are only issued to employees authorized by us. There is also an authorisation system within the Moodle platforms. This system assigns certain roles to the employees of our organisation and to the users.

8) Liability

The CIH LMU, as the operator, provides information and data on the website, as well as information from other websites by means of hyperlinks (Internet links). This information and data is for information purposes only, without any guarantee that the information is up-to-date, correct or complete. CIHLMU is not liable for content distributed through this platform, nor for damages resulting from its use, unless such damages are caused by CIH LMU or one of its agents intentionally or through gross negligence. This applies to all kinds of damages, especially damages that may occur due to errors, delays or interruptions in transmission, malfunctions of technical equipment and services, incorrect content, loss or deletion of data, viruses or in any other way when using this online offer. Liability for consequential damages is excluded. All legal relations between CIHLMU and the users will be governed exclusively by German law, excluding the UN Convention on Contracts for the International Sale of Goods. Should one or more clauses of these terms of use be invalid in whole or in part, this will not affect the validity of the remaining provisions. The place of jurisdiction is Munich.

We recommend that you inquire with all operators of the linked websites about their data protection guidelines.

9) Cookies

Cookies are identifiers that are stored on the hard disk of the users inside the platform. In the online course, cookies enable the user to jump from one page to the next while maintaining the login.

For the use of the online course, cookies must be allowed; use without cookies is not possible.

10) Your privacy rights

Within the framework of the applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin and possible recipients and the purpose of the data processing (Art. 15 DSGVO) and, if applicable, a right to correct incorrect data (Art. 16 DSGVO), deletion of this data (Art. 17 DSGVO), the right to restrict processing in accordance with Art. 18 DSGVO, to object (Art. 21 DSGVO) and the right to data transferability of data provided by you in accordance with Art. 20 DSGVO). With regard to the right of information and the right of deletion, the restrictions pursuant to Sections 34 and 35 BDSG apply.

You can reach our data protection officer at:

Official data protection officer of the LMU University Hospital Munich
Pettenkoferstraße 8
D-8o336 Munich

datenschutz@med.uni-muenchen.de

Phone: oo49 89 44oo 58454
Fax: oo49 89 44oo 55192

In addition, you have a right of appeal to the competent supervisory authority in the event of violations of data protection law (Art. 77 DSGVO in conjunction with §19 BDSG). The competent supervisory authority in data protection matters is the State Data Protection Commissioner of the federal state in which our organisation is based. The competent supervisory authority for CIHLMU in data protection matters is therefore the State Data Protection Commissioner for Data Protection and Freedom of Information in Bavaria, Der Bayerische Landesbeauftragte für den Datenschutz (BayLfD), Postfach 221219, D-8o5o2 Munich, poststelle@datenschutz-bayern.de, Tel.: oo49 89 212672 o, Fax: oo49 89 212672 5o.

11) Terms of use

The simple, non-transferable, personal right of use applies to the use of the online course. All information and materials brought into the e-learning platform are protected by copyright. Their use is subject to the applicable copyright laws. Copyright holder of the contents is CIH LMU. The learning materials may not be modified without the consent of the authors.

In general, the text-bound materials may be downloaded and passed on for non-commercial purposes (e.g. in the context of further education) in addition to their use in the context of course processing. This must always be done with reference to the author. All further rights remain with CIHLMU. Especially the sale and any commercial use is prohibited.

Due to license and copyright agreements, the film clips may only be used within the scope of the course. Any other use, e.g. presentation within the scope of further education, is not permitted. The film clips can therefore also not be downloaded.

12) Changes to the document „Privacy Policy and Terms of Use“

Changes may be made to this privacy statement, which will be posted on this page.

13) Accessibility of the document „Privacy Policy and Terms of Use“

You can access and print out the document "Privacy Policy and Terms of Use" on the website https://cih-moodle.med.lmu.de/. You will find the link to the document in the footer of the website.